The fastest way to innovation

Copy & innovate helps you to renew your software

The 4 steps to replicate your old software quickly and safely

1. Align

Recording : Proof of Value

Helps you make an informed decision.

The first step in a Copy & Innovate project is a Proof of Value. Using our Recorder, among other things, you will receive an estimate of the investment for rebuilding your system and a part of your system will be rebuilt and shown to you. By providing a clear overview of the scope, budget and end result, you can quickly make an informed decision.

What can you expect

  • A clear scope
  • Insight into the required investments
  • Part of your application

2. Copy

Record

Automatically collect the specifications of your current system.

Registers all processes you use in your current system.

Based on our experience in replicating complex systems (ERP, Planning, Calculations etc), we have developed software that can automate our own specific reconstruction project approach. In doing so, we are able to reduce the risks while increasing the speed of these projects. Part of this unique software is De Recorder. The Recorder is used to automatically collect data about your system. All this data is converted into information using complex algorithms, this information is then used to map the size and complexity of your current system.

What can you expect

  • A clear and detailed overview of what needs to be done

Analyse

Based on the information from the Recorder, we automatically generate a number of tasks for the team to analyze your system. The team can follow these tasks step-by-step and are able to create detailed specifications in no time, which can significantly reduce the time required to develop your new system. The completed specifications are automatically converted into working software and an action list of things that still need to be sorted out. In doing so, everyone is aligned with the look and feel of the new application and there is full control over what still needs to be done in order to achieve a full version.

What you can expect

  • Complete task list and the information needed to develop the application

Migration

Task by task, the team will complete the migration to the new system. The recordings are used to validate whether the old and the new application are functionally the same. The rule of thumb here is that if the input in both systems is the same, the output from both systems must also be the same. For example, if an invoice is printed, it must be exactly the same as the invoice from the old system. If there are discrepancies that cannot be explained, the team uses the information from the recordings to interview specific users. Due to the recognizability of the new system, it is easy for users to know what information is being requested. This highly efficient and productive approach ensures that development time is reduced and misunderstandings are avoided. The tool used to develop the software is a so-called low code platform. These platforms are known for increasing productivity and lowering software production costs. Periodic releases also prevent your software from becoming outdated again.

The recordings of the old system are the deliverables of the project. This way, everyone is aligned on what is expected in a release and how to validate the functionality. The end result of this phase is a copy of the current system that behaves in the same way and can therefore be easily validated by your employees.

What to expect

  • A copy of your current application

Validation

Once the new system is ready, it is time to check that the current and new system behave the same. In this phase, both applications have the same screens and the same data. Part of the validation process are the recordings that were previously made. These recordings are used as a test case when comparing the old system with the new system.

The other part of the validation process is assessing the output of the application. Because all data and functionalities are the same, the interfaces and documents from the systems must also be the same. By printing and comparing the documents, differences can be easily discovered.

The final validation before going live is to run both systems side by side for a certain period of time. Because the users have been working with the system for years, they will quickly notice differences. The differences that cannot be seen can be easily identified by comparing both databases. After the last validation has taken place, a random date can be chosen on which to go live. Because all data is transferred, you don’t have to wait for the end of a fiscal year to go live.

What to expect

  • Evidence that your old and new application are functionally the same
  • Flexibility in choosing a date to go live

Go Live & Support

By following this risk-avoiding method, a new version of the software is created that the users within your organization immediately recognize, but is equipped with all the conveniences of new technology. While it can have a major impact on your company’s future opportunities, it has a very low impact during the transition phase. It only takes a few days to familiarize users with the new interface. Processes remain the same, data remains the same and screens are recognizable so that your users can quickly use the new system. All knowledge they have about your business process remains relevant and the programs they need to solve complex problems in that process also remain. The purpose of the method; Make sure your employees know what to do so that all activities can continue as usual. That is Copy & Innovate.

Our experience tells us that it is wise to provide users with dedicated user support in subsequent months. Often small improvements are made during these months that people have wanted for some time. By giving your employees dedicated support, you can count on support for the improvements and optimizations that you have wanted to implement for a long time.

What can you expect

  • An Agile organization that can quickly implement changes to its software.

3. Change

Improvements you wish you had for a long time

Once your users are used to the new application, it’s time to optimize. When users have made the big transition to the new system, we can start improving current business processes. Since only one element in the equation changes, namely the process (not technology), users tend to adapt more quickly to the new situation. At that point, the users will be open to a new change, and you can make the update you always wanted. Because the “big” switch has already taken place, these new releases are seen as optimizations and as a result there is little resistance to implementing them.

  • The optimized business processes you’ve always wanted

4. Innovate

Continue your roadmap

Now it is time to take the next step and implement strategic innovations. Technically, nothing stops you from making changes and increasing digital interaction with your customers and suppliers. Take advantage of the investments you’ve made and see where you can quickly apply momentum to gain an edge over your competition.

What to expect

  • Being able to start your new roadmap
  • The start of a new competitive edge

Do you also want the best software for your company and ambitions?

Michael will be happy to help you with a no-obligation consultation.

Michael van Schaik

Our strategic key account manager
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